STUDENT CASE MANAGEMENT PROCESS

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[ ] Retrieve Student Profile: Fetch the primary student record and associated demographic data from the Student Data Model.
[ ] Fetch Incident History: Retrieve all past disciplinary or academic incident entries linked to the student.
[ ] Calculate Attendance Rate: Aggregate attendance entries to calculate the percentage of days present vs. absent.
[ ] Determine Risk Score: Execute a formula based on attendance rate, incident frequency, and GPA to assign a risk level (Low, Medium, High).
[ ] Create Case File: Generate a new entry in the Case Management data model to track the current investigation/management period.
[ ] Assign Case Officer: Create a task for the assigned Counselor to review the student's profile and risk score.
[ ] Schedule Parent Meeting: Create a task for the Administrative Assistant to coordinate a meeting between the school and parents.
[ ] Notify Guardian: Send an automated email to the student's registered guardian regarding the new case opening.
[ ] Update Case Status: Update the status of the Case File entry to 'In Progress' once the counselor accepts the task.
[ ] Conduct Interview: Create a task for the Case Officer to perform a one-on-one interview with the student.
[ ] Log Interview Notes: Create a new entry in the Meeting Notes data model containing the details of the interview.
[ ] Summarize Intervention Costs: Aggregate costs of any resources or external specialists used during the case management process.
[ ] Finalize Intervention Plan: Update the Case File entry with the finalized, agreed-upon action plan.
[ ] Urgent Alert SMS: Send a short SMS notification to the student's primary contact if the risk score exceeds a critical threshold.
[ ] Case Review & Closure: Create a task for the Department Head to review the case outcome and approve closure.
[ ] Close Case: Update the Case File entry status to 'Closed' upon approval.
[ ] Generate Monthly Case Summary: Create a periodic report summarizing all closed cases and their outcomes for the school administration.

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