SUBCONTRACTOR COMPLIANCE AND INSURANCE TRACKING

Created by ChecklistGuro (https://checklistguro.com)

[ ] Fetch New Subcontractor Application: Retrieve the initial data entry containing the subcontractor's basic company information and contact details.
[ ] Create Compliance Profile: Initialize a new record in the Subcontractor Master Data Model to track ongoing compliance status.
[ ] Verify Business License: Assign a task to the Compliance Officer to validate the submitted business registration documents.
[ ] Update License Status: Update the 'License Verified' boolean field in the Subcontractor Profile once the check is complete.
[ ] Retrieve Insurance Documents: Fetch the uploaded Certificate of Insurance (COI) entries and their respective expiration dates.
[ ] Calculate Days Until Expiry: Subtract the current date from the insurance expiration date to determine the remaining coverage period.
[ ] Review Insurance Coverage Limits: Assign a task to the Risk Manager to ensure the coverage amounts meet the minimum contract requirements.
[ ] Flag Insufficient Coverage: Update the Subcontractor entry with an 'Alert' status if the insurance limits are below the threshold.
[ ] Notify Subcontractor of Missing Docs: Send an automated email to the subcontractor contact detailing which documents are missing or expired.
[ ] Fetch Pending Expirations: Retrieve all insurance entries where the expiration date is within the next 30 days.
[ ] Count Expired Certificates: Aggregate the number of insurance entries that have passed their expiration date to assess total risk.
[ ] Re-verify Updated Documents: Create a task for the compliance team whenever a subcontractor uploads a new certificate.
[ ] Renew Compliance Status: Update the Subcontractor Master record to 'Compliant' once all tasks and documents are verified.
[ ] Generate Monthly Compliance Audit: Generate a summary report of all active subcontractors, their compliance percentages, and upcoming expirations.
[ ] Urgent Expiry Alert: Send an SMS alert to the Procurement Manager when a mission-critical subcontractor's insurance expires within 24 hours.
[ ] Remove Incomplete Applications: Delete temporary entries for subcontractor applications that were abandoned or rejected during the initial intake.

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