SUBLET REPAIR AND OUTSOURCED SERVICE MANAGEMENT

Created by ChecklistGuro (https://checklistguro.com)

[ ] Retrieve Maintenance Request: Fetch the specific repair request entry to identify the property and issue details.
[ ] Get Sublet Vendor Details: Retrieve information regarding available external service providers (plumbers, electricians, etc.).
[ ] Create Work Order: Generate a new work order entry in the Service Management data model linked to the repair request.
[ ] Assign Vendor Inspection: Create a task for the assigned outsourced service provider to visit the site and assess the damage.
[ ] Update Repair Status: Update the status of the original repair request to 'Under Assessment' once the vendor is assigned.
[ ] Create Quote Entry: Create a data entry for the price quote provided by the outsourced service provider.
[ ] Calculate Total Estimated Cost: Calculate the sum of parts and labor costs provided in the quote entry.
[ ] Update Budget Approval: Update the Work Order entry with the finalized quote amount for management review.
[ ] Manager Approval Task: Create a task for the Property Manager to approve or reject the service quote.
[ ] Notify Tenant of Scheduled Repair: Send an email to the tenant notifying them of the date and time the outsourced service will arrive.
[ ] Update Work Order to 'In Progress': Update the Work Order status once the vendor confirms they have started the repair.
[ ] Post-Repair Inspection: Create a task for the internal facility team to verify the quality of the outsourced work.
[ ] Close Repair Request: Update the initial repair request entry to 'Completed' once the inspection is passed.
[ ] Calculate Monthly Repair Spend: Aggregate all completed Work Order entries to calculate the total monthly expenditure on outsourced services.
[ ] Vendor Performance Report: Generate a report summarizing the completion time and cost accuracy of the service provider.
[ ] Vendor Arrival Alert: Send an SMS to the vendor contact when the technician is approaching the property.

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