SUPPLIER ONBOARDING & VENDOR MANAGEMENT WORKFLOW

Created by ChecklistGuro (https://checklistguro.com)

[ ] Register New Vendor: Create a new entry in the 'Vendors' Data Model with initial contact and company details.
[ ] Retrieve Vendor Profile: Fetch existing vendor details and tax identification information from the Vendors Data Model.
[ ] Compliance Document Review: Create a task for the Legal/Compliance team to verify uploaded certifications and insurance documents.
[ ] Document Verification Checklist: A sub-set of tasks within the Compliance Review to check W-9, ISO Certifications, and NDA signatures.
[ ] Update Vendor Risk Score: Update the 'Risk Rating' field in the Vendor Data Model based on the results of the compliance audit.
[ ] Calculate Total Annual Spend Potential: Execute a formula summing projected contract values to determine the vendor's importance tier.
[ ] Aggregate Vendor Spend: Sum all 'Purchase Order' entries linked to the specific Vendor to calculate total historical spend.
[ ] Send Approval Notification: Send an email to the Procurement Manager notifying them that the vendor has passed the initial screening.
[ ] Setup Vendor in ERP: Create a task for the Finance Department to enter the approved vendor into the accounting system.
[ ] Set Vendor Status to 'Active': Update the status field in the Vendor Data Model from 'Pending' to 'Active' once all tasks are complete.
[ ] Welcome Email to Vendor: Send an automated email to the vendor contact with onboarding instructions and portal login details.
[ ] Monthly Vendor Onboarding Report: Generate a report summarizing all new vendors onboarded and their average onboarding duration during the month.

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