TENANT COMMON AREA MAINTENANCE CHECKLIST

Created by ChecklistGuro (https://checklistguro.com)

--- LOBBY & ENTRANCE ---
[ ] Lobby Floor Cleanliness Rating (1-5)
[ ] Front Desk Appearance - Professional & Tidy? (Yes, No, N/A)
[ ] Identify any Issues (Select All that Apply) (Dust Accumulation, Stains on Flooring, Damaged Furniture, Smells, Lighting Issues, None)
[ ] Detailed Description of Any Issues Found
[ ] Photo Evidence of Issues
[ ] Temperature (Degrees Fahrenheit)
[ ] Date of Last Deep Clean
[ ] Planters / Decor - Adequate & Well-Maintained? (Yes, No, N/A)

--- CORRIDORS & HALLWAYS ---
[ ] Hallway Floor Cleanliness Rating (1-5)
[ ] Hallway Obstructions (Boxes/Storage, Equipment, Personal Belongings, Debris/Trash, None)
[ ] Detailed Description of Any Damage or Repairs Needed (e.g., scuffs, scratches, cracks)
[ ] Lighting Functionality (Corridor) (All Lights Working, Some Lights Out, All Lights Out)
[ ] Temperature Reading (Corridor)
[ ] Last Carpet Spot Cleaning Date
[ ] Location of any spills or leaks
[ ] Notes on corridor access and flow

--- STAIRWELLS ---
[ ] Stairwell Lighting Check - Bulb Condition (1-5, 1=Damaged/Out, 5=Excellent)
[ ] Stairwell Handrail Issues? (Loose, Damaged, Missing, None)
[ ] Stair Treads - Visible Damage (Count)
[ ] Describe any damage or repair needs related to stairwell treads.
[ ] Emergency Lighting Functionality? (Functional, Malfunctioning, Not Tested)
[ ] Last Date of Thorough Cleaning
[ ] Any signs of pests?
[ ] Location of any damaged/missing signage
[ ] Fire Safety Signage Present and Visible? (Yes, No, N/A)

--- ELEVATORS ---
[ ] Elevator Car Floor Leveling Accuracy (in mm)
[ ] Elevator Speed (m/s)
[ ] Door Operation (Normal, Jerky, Slow, Not Operating)
[ ] Emergency Phone Functionality (Working, Not Working, Disconnected)
[ ] Notes on any unusual noises or vibrations
[ ] Last Scheduled Maintenance Date
[ ] Emergency Lighting Functionality (within elevator) (Working, Not Working, Needs Testing)
[ ] Door Opening/Closing Time (seconds)
[ ] Upload any photos/videos of issues

--- RESTROOMS ---
[ ] Toilet Paper Supply (Rolls Remaining)
[ ] Hand Soap Dispenser Level (Scale: 0-10)
[ ] Paper Towel Dispenser Level (Scale: 0-10)
[ ] Mirror Condition (Cleanliness & Damage) (Excellent, Good, Fair, Poor - Needs Cleaning, Poor - Needs Repair)
[ ] Toilet Flush Functionality (Working Properly, Running Constantly, Not Flushing, Weak Flush)
[ ] Faucet Functionality (Working Properly, Leaking, Low Water Pressure, Not Working)
[ ] Any Additional Notes/Issues Observed

--- SHARED BREAKROOMS/KITCHENETTES ---
[ ] Refrigerator Temperature (Fahrenheit)
[ ] Microwave Cleanliness Score (1-5, 5=Excellent)
[ ] Coffee Machine Status (Operational, Needs Cleaning, Needs Repair, Out of Service)
[ ] Supplies Needed (Coffee Filters, Cups, Sugar/Sweeteners, Creamer, Paper Towels, Dish Soap, Trash Bags)
[ ] Notes/Comments
[ ] Last Deep Clean Date

--- EXTERIOR COMMON AREAS (LANDSCAPING, WALKWAYS, PATIOS) ---
[ ] Grass Cutting Height (inches)
[ ] Landscaping Issues Observed? (Overgrown/Unkempt, Dead Plants/Grass, Weeds Present, Pest Infestation, Irrigation Issues, None Observed)
[ ] Description of Landscaping Issues (if any)
[ ] Walkway/Patio Crack Depth (inches)
[ ] Walkway/Patio Surface Condition (Excellent, Good, Fair, Poor)
[ ] Photos of Exterior Common Areas
[ ] Description of Walkway/Patio Repairs Needed
[ ] Last Fertilization/Pest Control Date

--- LOADING DOCK/SERVICE AREAS (IF APPLICABLE) ---
[ ] Dock Leveler Height (inches)
[ ] Temperature of Loading Dock (degrees F)
[ ] Condition of Dock Doors (Operational/Malfunctioning) (Operational, Malfunctioning)
[ ] Hazmat Spill Kits Present? (Yes, No)
[ ] Lighting Condition (Adequate/Insufficient) (Adequate, Insufficient)
[ ] Notes on Loading Dock Condition
[ ] Last Spill Kit Inspection Date

--- SECURITY & SAFETY SYSTEMS (COMMON AREAS) ---
[ ] Security Camera Functionality - Lobby Camera 1
[ ] Security Camera Functionality - Corridor Camera 1
[ ] Fire Alarm System Test Result (Passed, Failed - Requires Attention, Not Tested - Scheduled)
[ ] Emergency Lighting Test Result (Passed, Failed - Requires Attention, Not Tested - Scheduled)
[ ] Date of Last Fire Extinguisher Inspection
[ ] Notes on Access Control System Functionality (e.g., key card reader issues)
[ ] Potential Security Concerns Observed (check all that apply) (Broken Door Lock, Vandalism, Suspicious Activity, Unsecured Window, Other - Please Specify in Long Text)
[ ] Time of Security System Check
[ ] Description of any discovered deficiencies

--- LIGHTING (COMMON AREAS) ---
[ ] Number of Burned-Out Bulbs Identified
[ ] Type of Lighting Issues Observed (check all that apply) (Flickering, Dim Lighting, Complete Failure, Buzzing Noise, Discolored Light)
[ ] Specific Locations with Lighting Issues (e.g., Lobby North Wall, Corridor 2)
[ ] Date Bulbs Were Last Changed (if known)
[ ] Lighting System Type (if known) (LED, Fluorescent, Incandescent, Unknown)
[ ] Detailed Description of Lighting Issues (if any)
[ ] Wattage of replaced bulbs (if applicable)

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