TRANSPORTATION MANAGEMENT SYSTEM (TMS) WORKFLOW

Created by ChecklistGuro (https://checklistguro.com)

[ ] Fetch New Shipment Orders: Retrieve all new orders from the 'Shipment Orders' data model that are in 'Pending' status.
[ ] Calculate Total Freight Weight: Sum the weight property of all items within the selected shipment to determine vehicle capacity requirements.
[ ] Create Shipment Manifest: Generate a new entry in the 'Manifest' data model linked to the selected shipment orders.
[ ] Calculate Estimated Transit Time: Calculate the arrival time by adding the 'Estimated Duration' to the 'Departure Timestamp'.
[ ] Identify Available Drivers: Query the 'Drivers' data model for drivers with 'Status: Available' and sufficient license type.
[ ] Assign Driver to Trip: Create a task for the Dispatcher to review and assign a specific driver to the generated Manifest.
[ ] Update Manifest Status: Update the status of the Shipment Manifest to 'Dispatched' once a driver is assigned.
[ ] Notify Driver of Assignment: Send an SMS to the assigned driver's phone number containing the Pickup Location and Manifest ID.
[ ] Verify Cargo Loading: Create a task for the Warehouse Operator to complete the loading checklist.
[ ] Fetch Delivery Address Details: Retrieve geolocation and contact information from the 'Destination' data model.
[ ] Log Departure Timestamp: Update the 'Actual Departure Time' in the Manifest entry when the driver confirms departure.
[ ] Check Fuel Expenses: Retrieve all fuel receipts/entries linked to the current trip for cost calculation.
[ ] Calculate Total Trip Cost: Sum the 'Fuel Cost', 'Driver Wages', and 'Toll Fees' variables to determine total trip expenditure.
[ ] Generate Invoice: Create a new entry in the 'Invoices' data model based on the final shipment weight and agreed rates.
[ ] Send Invoice to Client: Send an automated email to the Customer's email address containing the Invoice PDF/Link.
[ ] Generate Trip Summary Report: Generate a PDF report summarizing the manifest details, total costs, and delivery performance for the completed trip.
[ ] Clear Temporary Route Cache: Delete temporary route optimization entries from the system once the trip is finalized.

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