UNION CONTRACT COMPLIANCE CHECKLIST (HR)

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--- CONTRACT REVIEW & UPDATES ---
[ ] Last Contract Review Date
[ ] Summary of Review Findings
[ ] Contract Status (Active, Expired, Under Negotiation)
[ ] Contract Expiration Date
[ ] Contract Term (Years)
[ ] Upload Latest Contract Version

--- WAGE & HOUR PROVISIONS ---
[ ] Hourly Wage Rate Verification
[ ] Overtime Rate Calculation (1.5x)
[ ] Last Wage Rate Review Date
[ ] Number of Exempt Employees
[ ] Pay Frequency (e.g., Weekly, Bi-weekly) (Weekly, Bi-weekly, Semi-Monthly, Monthly)
[ ] Last Paycheck Date
[ ] Notes on any wage or hour discrepancies

--- BENEFITS ADMINISTRATION ---
[ ] Health Insurance Contribution Percentage (Employee)
[ ] Health Insurance Contribution Percentage (Employer)
[ ] Open Enrollment Period Start Date
[ ] Open Enrollment Period End Date
[ ] Retirement Plan Type (e.g., 401k, Pension) (401k, Pension, Profit Sharing, Other)
[ ] Employer 401k Matching Percentage
[ ] Summary of Benefits Provided to Employees
[ ] Benefits Offered (Check all that apply) (Medical, Dental, Vision, Life Insurance, Disability Insurance)

--- WORK RULES & REGULATIONS ---
[ ] Applicable Work Rule (e.g., Dress Code, Attendance) (Dress Code, Attendance, Internet Usage, Safety Protocols, Other (Specify))
[ ] Description of Work Rule
[ ] Number of Disciplinary Actions Related to this Rule (YTD)
[ ] Date of Last Rule Review/Update
[ ] Manager Acknowledgment of Rule (Acknowledged, Not Acknowledged)
[ ] Relevant Sections of Contract Governing Rule (Article 1: General Provisions, Article 5: Work Hours, Article 7: Discipline, Appendix A: Specific Policies)

--- GRIEVANCE PROCEDURE ---
[ ] Grievance Filed Date
[ ] Employee's Description of Grievance
[ ] Grievance Category (Wage/Hour, Discrimination, Work Rules, Benefits, Other)
[ ] Management's Initial Response
[ ] Response Deadline
[ ] Resolution Status (Resolved, Mediation Required, Arbitration Required, Unresolved)
[ ] Resolution Details (if resolved)
[ ] Management Signature

--- LEAVES OF ABSENCE ---
[ ] Leave Request Date
[ ] Start Date of Leave
[ ] End Date of Leave
[ ] Number of Leave Days Requested
[ ] Type of Leave (e.g., FMLA, Sick, Personal) (FMLA, Sick Leave, Personal Leave, Bereavement Leave, Other)
[ ] Reason for Leave (Brief Description)
[ ] Status of Leave (Pending Approval, Approved, Denied, Active, Completed)
[ ] Employee Signature
[ ] HR Representative Signature

--- TRAINING & COMMUNICATION ---
[ ] Which training modules have been communicated to managers? (Contract Overview, Wage & Hour Provisions, Grievance Procedure, Benefits Administration, Work Rules & Regulations)
[ ] Date of last communication regarding contract updates to employees.
[ ] Brief description of the communication methods used (e.g., email, meetings).
[ ] Number of employee training sessions conducted.
[ ] Summary of key points covered in training sessions.
[ ] Did employees express understanding of the key changes in the latest contract? (Yes, No, Unsure)

--- RECORDKEEPING & REPORTING ---
[ ] Last Contract Review Date
[ ] Number of Grievances Filed (Year to Date)
[ ] Number of Contract Violations Identified (Year to Date)
[ ] Summary of Significant Contract Changes Implemented
[ ] Uploaded copies of key contract documents
[ ] Date of next scheduled contract audit
[ ] Contract compliance status (Compliant, Minor Non-Compliance, Major Non-Compliance)

--- NEGOTIATION UPDATES ---
[ ] Last Negotiation Date
[ ] Summary of Key Discussion Points
[ ] Percentage Change in Wage Rates (if applicable)
[ ] Negotiation Outcome (Agreement/Tentative Agreement/Impasse) (Agreement, Tentative Agreement, Impasse)
[ ] Description of any concessions made by either party
[ ] Effective Date of New Agreement (if applicable)

--- LEGAL COMPLIANCE & CONSULTATION ---
[ ] Last Legal Review Date
[ ] Applicable Laws Reviewed (Select all that apply) (Federal Labor Standards Act (FLSA), Equal Pay Act, National Labor Relations Act (NLRA), Age Discrimination in Employment Act (ADEA), Americans with Disabilities Act (ADA), State-Specific Labor Laws)
[ ] Summary of Legal Consultation Notes
[ ] Legal Consultation Documentation
[ ] Hours of Legal Consultation
[ ] Current Legal Risks Identified (None, Minor, Moderate, Significant)

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