VEHICLE PROCUREMENT AND SOURCING PROCESS

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[ ] Fetch Approved Vendor List: Retrieve existing entries from the Vendor Data Model to identify qualified suppliers.
[ ] Create Procurement Requisition: Generate a new entry in the Procurement Requisition data model to initiate the process.
[ ] Get Vehicle Specifications: Retrieve technical requirements and budget constraints from the Requisition entry.
[ ] Assign Sourcing Specialist: Create a task for a Sourcing Agent to begin contacting vendors and requesting quotes.
[ ] Create Quotation Entry: Create a new data entry for each vendor quote received during the sourcing phase.
[ ] Calculate Average Quote Price: Aggregate all quotation entries to calculate the average price across all bidders.
[ ] Calculate Price Variance: Compare the average quote price against the initial budget defined in the requisition.
[ ] Vendor Selection Review: Create a task for the Procurement Manager to review quotes and select the winning bid.
[ ] Update Requisition Status: Update the original Requisition entry status to 'Vendor Selected'.
[ ] Create Purchase Order: Create a new Purchase Order entry linked to the selected vendor and vehicle specs.
[ ] Notify Vendor of Award: Send an email to the selected vendor with the Purchase Order details.
[ ] Verify Vehicle Documentation: Create a task for the Logistics Team to check registration, insurance, and compliance papers.
[ ] Update PO Status to 'Ordered': Update the Purchase Order entry to reflect that the order has been placed.
[ ] Vehicle Inspection: Create a task for the Fleet Inspector to perform a physical inspection upon delivery.
[ ] Update Asset Inventory: Update the Vehicle Asset data model to include the new vehicle in the active fleet.
[ ] Generate Procurement Summary Report: Create a final report summarizing total spend, vendor performance, and time-to-procure.

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