VENDOR LEAD TIME VALIDATION

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--- SCOPE & PRE-VALIDATION ACTIVITIES ---
[ ] Vendor Name
[ ] Service/Product Category
[ ] Brief Description of Lead Time Validation Scope
[ ] Geographic Region of Vendor (North America, Europe, Asia, South America, Africa, Oceania)
[ ] Date of Validation Start
[ ] Number of Products/Services Included in Validation
[ ] Key Stakeholders Involved (Select all that apply) (Procurement, Logistics Team, Demand Planning, Engineering, Quality Assurance)

--- DATA GATHERING & DOCUMENTATION REVIEW ---
[ ] Vendor Lead Time (Days)
[ ] Date Lead Time Provided by Vendor
[ ] Vendor's Explanation for Lead Time
[ ] Vendor Lead Time Documentation (e.g., quote, agreement)
[ ] Safety Stock Level (Days)
[ ] Notes on Documentation Review
[ ] Lead Time Currency (USD, EUR, GBP, Other)
[ ] Number of Units per Order

--- INITIAL VALIDATION - DOCUMENTED LEAD TIMES VS. HISTORICAL DATA ---
[ ] Vendor Stated Lead Time (Days)
[ ] Historical Average Lead Time (Days) - Last 12 Months
[ ] Historical Max Lead Time (Days) - Last 12 Months
[ ] Historical Min Lead Time (Days) - Last 12 Months
[ ] Lead Time Variance Type (Shorter, Longer, Similar)
[ ] Comments on Variance (if any)
[ ] Date of Last Shipment from Vendor
[ ] Upload Historical Shipment Records (Excel/CSV)

--- VENDOR COMMUNICATION & CLARIFICATION ---
[ ] Summarize the initial vendor lead time information received.
[ ] What was the vendorâ€™s stated reason for any discrepancies? (Production Capacity Constraints, Raw Material Shortages, Transportation Delays, Internal Process Inefficiencies, Unforeseen Circumstances, Other (Specify))
[ ] Record the details of the conversation with the vendor representative (date, time, person).
[ ] New Vendor-Provided Lead Time (Days)
[ ] Was the new lead time accepted? (Yes, No, Requires Further Investigation)
[ ] If the lead time was not accepted, explain why and what actions are being taken.
[ ] Date of Communication with Vendor
[ ] Time of Communication with Vendor

--- ON-SITE VISIT/AUDIT (OPTIONAL) ---
[ ] Vendor Facility GPS Coordinates
[ ] Overall Impression of Vendor Facility (Cleanliness, Organization, etc.)
[ ] Observed Process Bottlenecks? (Material Sourcing, Production, Packaging, Quality Control, Shipping/Logistics, None Observed)
[ ] Estimated Production Capacity (Units/Week)
[ ] Detailed Notes on Equipment/Technology Used for Logistics Processes
[ ] Supporting Photos/Videos of Logistics Operations
[ ] Confirmation of Communication Protocols (e.g., EDI, Email) (Confirmed & Working, Partially Working, Not Functional)
[ ] Date of On-Site Visit
[ ] Estimated Time Spent at Site

--- RISK ASSESSMENT & MITIGATION PLANNING ---
[ ] Identify Potential Risks Related to Lead Time Validation
[ ] Estimated Impact Score (1-5, 1=Low, 5=High) for Each Identified Risk
[ ] Estimated Probability Score (1-5, 1=Low, 5=High) for Each Identified Risk
[ ] Describe Mitigation Strategies for High-Priority Risks (Impact > 3 or Probability > 3)
[ ] Contingency Plans Already in Place (select all that apply) (Alternative Suppliers, Buffer Stock, Expedited Shipping Agreements, Production Schedule Adjustments, Other (Specify in LONG_TEXT))
[ ] Detailed description of 'Other' contingency plan (if selected in MULTIPLE_SELECTION)
[ ] Date for Reviewing Effectiveness of Mitigation Plans
[ ] Responsible Party for Monitoring & Implementing Mitigation Plans

--- DOCUMENTATION & APPROVAL ---
[ ] Validation Summary & Findings
[ ] Lead Time Validation Report (PDF/Excel)
[ ] Validation Outcome (Lead Times Validated & Accepted, Lead Times Validated with Modifications, Lead Times Invalid & Require Re-negotiation)
[ ] Validation Completion Date
[ ] Validation Team Lead Name
[ ] Team Lead Signature
[ ] Approval Status (Approved, Rejected, Pending Approval)
[ ] Approver Comments (If Rejected)

--- ONGOING MONITORING & REVIEW ---
[ ] Date of Last Lead Time Review
[ ] Frequency of Lead Time Reviews (in months)
[ ] Review Outcome: Is the current lead time still valid? (Yes, No, Needs Further Investigation)
[ ] Notes and Observations from Review
[ ] Was a root cause analysis performed if the lead time deviated? (Yes, No, Not Applicable)
[ ] Attach any supporting documentation (e.g., vendor communications, performance reports)
[ ] Summary of corrective actions taken based on review findings (if any)
[ ] Next Scheduled Review Date

--- END OF TEMPLATE ---
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