VENDOR MANAGEMENT AND ONBOARDING WORKFLOW

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[ ] Initialize Vendor Record: Create a new entry in the Vendor Data Model to initiate the onboarding process.
[ ] Vendor Risk Assessment Task: Assign a task to the Compliance Officer to review the vendor's security documentation.
[ ] Retrieve Vendor Contact Details: Fetch contact information and primary email from the newly created Vendor entry.
[ ] Send Onboarding Instructions: Send an automated email to the vendor contact with the required documentation checklist.
[ ] Document Verification Checklist: Create a task for the Procurement Team to verify uploaded tax forms and certificates.
[ ] Update Vendor Status to 'In Review': Update the status field in the Vendor Data Model to reflect that the review process has started.
[ ] Fetch Required Compliance Documents: Retrieve all document entries linked to the current Vendor record for audit purposes.
[ ] Calculate Risk Score: Execute a formula based on various risk assessment inputs (e.g., data access level + geographic location risk).
[ ] Update Calculated Risk Score: Write the result of the risk calculation back into the Vendor Data Model.
[ ] Final Approval Task: Create a high-priority task for the Department Head to approve or reject the vendor.
[ ] Aggregate Total Vendor Spend: Sum the contract values of all vendors currently in the 'Active' status for budget forecasting.
[ ] Finalize Vendor Status to 'Active': Update the Vendor entry status to 'Active' upon successful completion of all tasks.
[ ] Notify Internal Stakeholders: Send an email to the Finance and IT departments notifying them that a new vendor is ready for use.
[ ] Generate Onboarding Completion Report: Create a summary report detailing the time taken and documents processed during this onboarding cycle.
[ ] Urgent Alert for High-Risk Vendor: Send an SMS to the Compliance Manager if the calculated risk score exceeds the predefined threshold.

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