WAGE & HOUR COMPLIANCE CHECKLIST (HR)

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--- OVERTIME ELIGIBILITY ---
[ ] Employee Job Title (Executive, Manager, Professional, Administrative, Technical, Other)
[ ] Primary Job Duties - Main Focus (Management/Supervision, Complex Decision Making, Customized Work, Independent Judgment, Other)
[ ] Salary (Annual)
[ ] Exemption Status (Exempt, Non-Exempt)
[ ] Justification for Exemption (if applicable)
[ ] Date of Classification Review

--- RECORDKEEPING REQUIREMENTS ---
[ ] Number of Employee Records Maintained
[ ] Last Recordkeeping System Audit Date
[ ] Description of Recordkeeping System
[ ] Record Retention Period (Years)
[ ] Record Storage Method (Physical Documents, Digital Records, Hybrid (Physical & Digital))
[ ] Last Data Backup Date

--- MINIMUM WAGE LAWS ---
[ ] Federal Minimum Wage (Current)
[ ] State Minimum Wage (Current)
[ ] Which Minimum Wage Applies? (Federal, State, Local (City/County))
[ ] Effective Date of State/Local Minimum Wage Change
[ ] Notes Regarding Specific Employee Categories (Tipped Wage, Training Period, etc.)
[ ] Are any employees exempt from minimum wage? (Yes, No)

--- TIMEKEEPING SYSTEM ACCURACY ---
[ ] Number of Timekeeping System Users
[ ] Date of Last System Audit
[ ] Timekeeping System Type (Manual Timesheets, Biometric System, Software-Based System, Other)
[ ] Description of System Validation Process
[ ] Number of Discrepancies Found in Last Review
[ ] Are Time Records Rounded? (Yes, No, Partially)

--- MEAL & REST BREAKS ---
[ ] State with Meal/Rest Break Requirements
[ ] Required Meal Break Duration (Minutes)
[ ] Required Rest Break Frequency (Per Hour/Shift)
[ ] Maximum Consecutive Hours Worked (Without Break)
[ ] Break Time Paid or Unpaid? (Paid, Unpaid, State Specific)
[ ] Date of Last Break Policy Review
[ ] Notes/Observations Regarding Break Compliance

--- PAY PERIOD AND PAYDAY SCHEDULES ---
[ ] Pay Period Frequency (e.g., 1, 2, 15)
[ ] Typical Payday Date
[ ] Time Payday Falls (if applicable)
[ ] Payday Calculation Method (e.g., Same Day, Next Business Day) (Same Day, Next Business Day)
[ ] Explanation of any variations in payday schedules
[ ] Next Payday Date

--- EMPLOYEE CLASSIFICATION (INDEPENDENT CONTRACTORS) ---
[ ] Contractor Agreement Description
[ ] Primary Reason for Using Contractor? (Specialized Skillset, Short-Term Project, Cost Savings, Avoiding Employee Benefits, Other)
[ ] Estimated Contract Duration (Months)
[ ] Services Performed by Contractor (Check all that apply) (Consulting, Design, Development, Marketing, Sales, Other)
[ ] Contract Start Date
[ ] Contractor's Name

--- PREVAILING WAGE REQUIREMENTS (IF APPLICABLE) ---
[ ] Project Subject to Prevailing Wage? (Yes, No)
[ ] Applicable Davis-Bacon Act? (Yes, No)
[ ] Contract Number
[ ] Contract Award Date
[ ] Prevailing Wage Rate (Laborer)
[ ] Certified Payroll Form(s)

--- PAYROLL DEDUCTIONS & WITHHOLDINGS ---
[ ] Federal Tax Withholding Method (Form W-4, Percentage Method)
[ ] Federal Income Tax Withholding Amount
[ ] State Tax Withholding Status (Withholding Required, Withholding Not Required)
[ ] State Income Tax Withholding Amount
[ ] Social Security/Medicare Withholding (Standard Deduction, Employee Election (e.g., HSA))
[ ] Garnishment Order Received Date
[ ] Notes on Specific Deductions (e.g., HSA, 401k)
[ ] Wage Garnishments End Date

--- TRAINING & COMMUNICATION ---
[ ] Last Training Date (HR)
[ ] Last Training Date (Managers)
[ ] Summary of Training Content
[ ] Number of Employees Trained
[ ] Training Topics Covered (select all that apply) (Federal Wage & Hour Laws, State Wage & Hour Laws, Recordkeeping Requirements, Employee Classification, Independent Contractor Guidelines)
[ ] Upload Training Materials (presentations, documents)

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