WAREHOUSE WMS AUDIT CHECKLIST TEMPLATE

Created by ChecklistGuro (https://checklistguro.com)


--- SYSTEM CONFIGURATION & SETUP ---
[ ] WMS Version Number
[ ] Number of User Roles Defined
[ ] Authentication Method (Username/Password, SSO, Multi-Factor Authentication)
[ ] Default Units of Measure Enabled (Each, Case, Pallet)
[ ] Last System Configuration Change Date
[ ] Notes on System Configuration
[ ] Configuration Document (if applicable)

--- RECEIVING & PUTAWAY ---
[ ] Number of Receiving Docks in Use
[ ] Receiving Method (Advance Shipping Notice (ASN), Manual Entry, EDI)
[ ] Average Receiving Time per Shipment (minutes)
[ ] Verification Method for Received Goods (Count & Verify, Scan & Verify, Visual Inspection)
[ ] Percentage of Receiving Errors (e.g., quantity, damage)
[ ] Description of Damage Control Procedures
[ ] Putaway Strategy (Directed Putaway, Random Putaway, Fixed Location Putaway)

--- INVENTORY MANAGEMENT ---
[ ] Cycle Count Frequency (Days)
[ ] Cycle Count Method (Random, ABC Analysis, FIFO, Age Based)
[ ] Inventory Accuracy (%)
[ ] Description of Inventory Discrepancy Resolution Process
[ ] Date of Last Physical Inventory Count
[ ] Inventory Control Procedures Implemented (FIFO, FEFO, Lot Tracking, Serial Number Tracking, Expiration Date Tracking)
[ ] Name of Person Responsible for Inventory Control

--- ORDER PROCESSING & PICKING ---
[ ] Order Processing Time (Average)
[ ] Picking Accuracy Rate (%)
[ ] Picking Method Used (Zone Picking, Wave Picking, Batch Picking, Random Picking)
[ ] Picking Errors Observed (Select all that apply) (Mis-picked Items, Incorrect Quantities, Damaged Goods, Wrong Location Picked, No Errors Observed)
[ ] Comments on Order Processing & Picking Efficiency
[ ] Last Cycle Count Date for Picking Locations
[ ] Order Prioritization Method (FIFO, Order Date, Customer Priority, Other)

--- PACKING & SHIPPING ---
[ ] Number of Shipping Errors Detected (Last Month)
[ ] Shipping Carrier Integrations Verified? (UPS, FedEx, USPS, DHL, Other)
[ ] Packaging Material Compliance (Sustainability) (Fully Compliant, Partially Compliant, Non-Compliant)
[ ] Last Packaging Material Audit Date
[ ] Notes on Shipping Label Accuracy Issues
[ ] Sample Shipping Label (for Verification)
[ ] Automated Shipping Manifest Generation? (Yes, No)
[ ] Average Shipping Time (Days)

--- DATA ACCURACY & REPORTING ---
[ ] Inventory Accuracy Rate (%)
[ ] Order Fulfillment Accuracy (%)
[ ] Last Cycle Count Date
[ ] Cycle Counting Frequency (Daily, Weekly, Monthly, Quarterly, Annually)
[ ] Description of Data Validation Procedures
[ ] Sample Inventory Report
[ ] Report Generation Frequency (Real-time, Daily, Weekly, Monthly)
[ ] Number of Data Discrepancies Identified (Last Month)

--- USER ACCESS & SECURITY ---
[ ] Number of User Accounts
[ ] Password Complexity Requirements Enforced? (Yes, No, Partially)
[ ] Multi-Factor Authentication (MFA) Enabled? (Yes, No, Planned)
[ ] Last Password Policy Review Date
[ ] Description of User Access Control Matrix
[ ] Roles with Elevated Privileges (e.g., Admin, Supervisor) (Admin, Supervisor, Warehouse Manager, Inventory Control)
[ ] Screenshot of User Access Control Settings (Redact Sensitive Information)

--- INTEGRATION WITH OTHER SYSTEMS ---
[ ] ERP System Integrated? (Yes, No, Partial)
[ ] TMS System Integrated? (Yes, No, Partial)
[ ] Describe Integration Method (API, File Transfer, etc.)
[ ] Frequency of Data Synchronization (hours)
[ ] Last Data Synchronization Check Date
[ ] Describe any integration errors encountered recently.
[ ] Integration Logs (if available)

--- SYSTEM PERFORMANCE & MAINTENANCE ---
[ ] Average System Response Time (seconds)
[ ] Last System Backup Date
[ ] Details of last system maintenance performed
[ ] Backup File Size (MB)
[ ] Backup Storage Location (Onsite Server, Cloud Storage, External Drive)
[ ] Scheduled Next System Maintenance Date
[ ] Notes on System Performance Issues (if any)

--- COMPLIANCE & DOCUMENTATION ---
[ ] Last Compliance Review Date
[ ] Summary of Key Compliance Findings
[ ] Regulatory Frameworks Applied (e.g., FDA, GMP, ISO) (FDA, GMP, ISO 9001, Other (Specify))
[ ] Relevant Permits & Licenses (Upload Copies)
[ ] Version Number of Compliance Manual
[ ] Description of Training Provided on Compliance Procedures
[ ] Is a Vendor Audit Program in Place? (Yes, No)

--- END OF TEMPLATE ---
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