WEDDING PLANNING CHECKLIST TEMPLATE: TIMELINE, VENDORS & BUDGET MANAGEMENT

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--- ENGAGEMENT & INITIAL PLANNING (12+ MONTHS OUT) ---
[ ] Engagement Date
[ ] Initial Wedding Vision/Style
[ ] Estimated Guest Count (Initial)
[ ] Desired Wedding Season (Spring, Summer, Fall, Winter)
[ ] Estimated Overall Budget
[ ] Discuss and Outline Priorities (e.g., Venue, Photography, etc.)

--- VENUE & DATE SELECTION (9-12 MONTHS OUT) ---
[ ] Target Wedding Date Range
[ ] Estimated Guest Count (for venue capacity)
[ ] Preferred Venue Type (e.g., Ballroom, Barn, Outdoor) (Ballroom, Barn, Outdoor, Restaurant, Historic Building)
[ ] Venue 'Must-Haves' or Desired Features
[ ] Date of Initial Venue Tours/Visits
[ ] Venue Booking Status (Not Started, Researching, Visited, On Hold, Booked)
[ ] Notes on potential venues (pros/cons)

--- GUEST LIST & BUDGET REFINEMENT (9-12 MONTHS OUT) ---
[ ] Estimated Guest Count
[ ] Estimated Total Budget
[ ] Average Cost Per Guest (Estimate)
[ ] Initial Budget Breakdown (e.g., Venue, Catering, Attire)
[ ] Wedding Style/Theme (for budget considerations) (Formal, Semi-Formal, Casual, Rustic, Modern)
[ ] Preliminary RSVP Deadline (for headcount planning)
[ ] Percentage of Guests Expected to Attend (Estimate)

--- VENDOR RESEARCH & BOOKING (8-10 MONTHS OUT) ---
[ ] Photographer Style Preference (Photojournalistic, Traditional, Fine Art, Candid, Other)
[ ] Caterer Cuisine Preference (American, Italian, Mexican, French, Asian, Other)
[ ] Estimated Guest Count (for catering)
[ ] DJ or Band? (DJ, Band)
[ ] Tentative Vendor Meeting Date
[ ] Notes/Requirements for Florist
[ ] Inspiration Photos (mood board)

--- WEDDING PARTY & ATTIRE (6-9 MONTHS OUT) ---
[ ] Number of Bridesmaids
[ ] Number of Groomsmen
[ ] Bridesmaids Dress Style Preference (A-Line, Ballgown, Sheath, Empire Waist, Other)
[ ] Groomsmen Suit/Tuxedo Style (Suit, Tuxedo, Other)
[ ] Bridesmaids Dress Ordering Deadline
[ ] Groomsmen Suit/Tuxedo Ordering Deadline
[ ] Notes on Bridesmaids Dress Style & Colors
[ ] Notes on Groomsmen Attire â€“ Fit, Style & Color

--- STATIONERY & SAVE-THE-DATES (6-8 MONTHS OUT) ---
[ ] Save-the-Date Style (Printed Postcard, Digital Email, Website Announcement, Both Printed & Digital)
[ ] Save-the-Date Send Date
[ ] Save-the-Date Design File
[ ] Save-the-Date Wording
[ ] Estimated Guest Count (for Save-the-Date Mailing)
[ ] Mailing Method (if applicable) (USPS First Class, USPS Priority Mail, Hand Delivery, Other)

--- CEREMONY & RECEPTION DETAILS (4-6 MONTHS OUT) ---
[ ] Ceremony Style (e.g., Religious, Secular, Civil) (Religious, Secular, Civil, Other)
[ ] Ceremony Readings/Music Selections
[ ] Estimated Ceremony Guest Count
[ ] Ceremony Date Confirmation with Venue
[ ] Reception Style (e.g., Sit-Down, Buffet, Cocktail) (Sit-Down, Buffet, Cocktail, Family Style)
[ ] Menu Preferences (Initial Ideas)
[ ] Estimated Reception Guest Count

--- WEDDING WEBSITE & RSVP MANAGEMENT (3-5 MONTHS OUT) ---
[ ] Wedding Website URL
[ ] Website Content Summary/Notes (e.g., sections included, important information)
[ ] RSVP Method(s) (Online Form, Email, Mail, Phone)
[ ] Estimated Guest Count (for online RSVP capacity)
[ ] RSVP Deadline
[ ] Website Features (Select all that apply) (Accommodation Information, Registry Details, Directions/Transportation, Dress Code)

--- VENDOR CONFIRMATIONS & LOGISTICS (2-3 MONTHS OUT) ---
[ ] Caterer Confirmation Sent? (Yes, No)
[ ] Photographer Contract Deadline
[ ] Final Guest Count Confirmation Due
[ ] Transportation Vendor Confirmed? (Yes, No)
[ ] Transportation Logistics Notes
[ ] Accommodation Block Deadline
[ ] Vendor Contract Copies

--- FINAL DETAILS & LEGALITIES (1-2 MONTHS OUT) ---
[ ] Marriage License Application Date
[ ] Marriage License Expiration Date (in days)
[ ] Officiant Contact Information (Name & Phone)
[ ] Marriage License Obtained? (Yes, No)
[ ] Notary Public Information (If Applicable)
[ ] Final Vendor Payment Schedule Review Date
[ ] Notes/Special Legal Considerations

--- FINAL PREPARATIONS (2 WEEKS OUT) ---
[ ] Final Payment Due Dates (Vendors)
[ ] Final Guest Count
[ ] Confirm Vendor Arrival Times (Photographer, Caterer, Florist, DJ/Band, Officiant)
[ ] Emergency Contact Information (Shared with Wedding Party)
[ ] Marriage License Expiration Date
[ ] Finalize Transportation Routes & Pick-Up Locations
[ ] Final Contract Review & Signature (Bride)

--- WEDDING DAY CHECKLIST ---
[ ] Wake-Up Time
[ ] Getting Ready Location
[ ] Hair & Makeup Start Time (Number of people)
[ ] Ceremony Location
[ ] Ceremony Start Time
[ ] Reception Location
[ ] Reception Start Time
[ ] Signature for Venue Walkthrough (Designated person)

--- POST-WEDDING TASKS ---
[ ] Deadline for Sending Thank You Notes
[ ] Vendor Reviews - Which Vendors Will You Review? (Photographer, Caterer, Venue, Florist, DJ/Band, Other (Specify))
[ ] Notes for Vendor Reviews
[ ] Estimated Number of Thank You Notes to Send
[ ] Upload Wedding Photos to Shared Album
[ ] Notes about Preserving Wedding Memories (e.g., video editing, album creation)

--- END OF TEMPLATE ---
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