WMS DATA INTEGRITY CHECKLIST TEMPLATE

Created by ChecklistGuro (https://checklistguro.com)


--- DATA SOURCE VERIFICATION ---
[ ] Source System Location (e.g., Server Room, Cloud Region)
[ ] Data Source Type (e.g., CSV, API, Database) (CSV, API, Database, EDI)
[ ] File Size (if applicable, in MB)
[ ] Last Data Source Update Date
[ ] Description of Data Source (Purpose, Data Fields)
[ ] Data Source Connection Status (Active/Inactive/Error) (Active, Inactive, Error)
[ ] Sample Data File (for validation purposes)

--- MASTER DATA VALIDATION (SKUS, LOCATIONS, USERS) ---
[ ] SKU Validation Method (Automated Verification, Manual Review, Sampling)
[ ] Number of SKUs Reviewed
[ ] Location Hierarchy Accuracy (Accurate, Minor Discrepancies, Major Discrepancies)
[ ] Notes on Location Hierarchy Review
[ ] User Role Definitions (Defined and Documented, Partially Defined, Not Defined)
[ ] Number of User Accounts Audited
[ ] Last Master Data Review Date

--- TRANSACTION DATA ACCURACY (RECEIVING, PUTAWAY, PICKING, SHIPPING) ---
[ ] Received Quantity Discrepancy Count
[ ] Putaway Error Count (Incorrect Location)
[ ] Picking Error Count (Wrong Item)
[ ] Shipping Quantity Variance
[ ] Receiving Documentation Completeness (Complete, Incomplete, N/A)
[ ] Common Receiving Errors (Incorrect SKU, Damaged Goods Noted, Missing ASN, Incorrect Lot Number, None)
[ ] Date of Last Shipping Manifest Review

--- INVENTORY COUNT RECONCILIATION ---
[ ] Cycle Count Date
[ ] SKU Count Discrepancy (Positive/Negative)
[ ] Expected Quantity (WMS)
[ ] Physical Quantity Counted
[ ] Reason for Discrepancy
[ ] Resolution Status (Resolved, Pending Investigation, Adjustment Made)
[ ] Location ID Checked
[ ] Counter Signatures

--- USER ACCESS & PERMISSIONS AUDIT ---
[ ] User Role Verification (Admin, Supervisor, Picker, Receiver, Shipper)
[ ] Permission Review - Inventory Adjustments (Approved, Needs Review, Denied)
[ ] Number of Users with Admin Access
[ ] Last Permission Review Date
[ ] Functionality Access - Confirm Restrictions (Receiving, Putaway, Picking, Shipping, Inventory Adjustments)
[ ] Notes/Comments on User Permissions

--- DATA BACKUP & RECOVERY PROCEDURES ---
[ ] Last Full Backup Date (YYYY-MM-DD)
[ ] Next Scheduled Full Backup Date
[ ] Backup Frequency (e.g., Daily, Weekly)
[ ] Backup Location (e.g., Cloud Storage, Tape Drive)
[ ] Backup Type (Full, Incremental, Differential) (Full, Incremental, Differential)
[ ] Recovery Test Procedure Documented?
[ ] Last Recovery Test Date
[ ] Recovery Time Objective (RTO)

--- DATA MAPPING & INTEGRATION VALIDATION ---
[ ] Integration Method (API, Flat File, EDI, Database Link)
[ ] Data Transfer Frequency (Hours)
[ ] Last Integration Validation Date
[ ] Describe the Data Mapping Rules
[ ] System 1 (WMS) (System A, System B, Other)
[ ] System 2 (External System) (ERP System, TMS, CRM, Other)
[ ] Number of Fields Mapped

--- DATA CLEANSING & DEDUPLICATION ---
[ ] Number of Duplicate Records Found (SKUs)
[ ] Number of Duplicate Records Found (Locations)
[ ] Duplicate Record Resolution Method Used (Manual Review & Correction, Automated Script/Tool, Other (Specify))
[ ] Details of 'Other' Resolution Method (if selected)
[ ] Date of Last Data Cleansing Run
[ ] Total Records Cleansed
[ ] Data Source(s) Cleansed (Receiving Data, Inventory Data, Shipping Data, Master Data)

--- AUDIT TRAIL REVIEW ---
[ ] Date of Audit Trail Review
[ ] Number of Records Reviewed
[ ] Summary of Audit Trail Findings
[ ] Were any unauthorized modifications detected? (Yes, No)
[ ] Details of any unauthorized modifications (if applicable)
[ ] Were any data entry errors identified? (Yes, No)
[ ] Details of data entry errors (if applicable)
[ ] Reviewer Signature

--- ERROR REPORTING & RESOLUTION ---
[ ] Number of Data Integrity Errors Reported This Period
[ ] Description of Most Frequent Error Type
[ ] Error Reporting Channel Used (e.g., Help Desk, Email, Dedicated System) (Help Desk, Email, Dedicated System, Other)
[ ] Date Error Reported
[ ] Summary of Root Cause Analysis Performed
[ ] Error Resolution Status (Open, In Progress, Resolved, Closed)
[ ] Date Error Resolution Completed

--- END OF TEMPLATE ---
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