WMS USER ACCESS CHECKLIST TEMPLATE

Created by ChecklistGuro (https://checklistguro.com)

--- USER ACCOUNT CREATION & MANAGEMENT ---
[ ] New User Full Name
[ ] Department Assignment (Receiving, Putaway, Picking, Packing, Shipping, Inventory Control)
[ ] Employee ID
[ ] Account Creation Date
[ ] Initial Role Assignment (Warehouse User, Supervisor, Administrator)
[ ] Justification for Role Assignment (if elevated)
[ ] Approving Manager Signature

--- ROLE-BASED ACCESS CONTROLS (RBAC) ---
[ ] Role Definition Completeness (Complete and documented, Incomplete or outdated, Not defined)
[ ] Permissions Assigned to 'Warehouse Supervisor' Role (View Inventory Levels, Create/Edit Picking Tasks, Approve Putaway Orders, Generate Reports, Manage User Accounts)
[ ] Consistency of Role Assignments (Consistent across all users in similar roles, Inconsistent - variations observed, Not reviewed)
[ ] Number of users assigned to each role
[ ] Notes on Role Assignment Anomalies (if any)

--- PASSWORD POLICIES ---
[ ] Minimum Password Length (Characters)
[ ] Password Complexity Requirements (Uppercase Letters, Lowercase Letters, Numbers, Special Characters, Mix of all above)
[ ] Password Expiration Period (Days)
[ ] Account Lockout Policy (Number of failed attempts before lockout, Lockout duration, Reset method)
[ ] Last Password Policy Review Date
[ ] Notes/Comments on Password Policy Enforcement

--- PRIVILEGE ESCALATION ---
[ ] Number of Users with Admin Privileges
[ ] Procedure for Requesting Elevated Privileges
[ ] Approval Authority for Privilege Escalation (Manager, IT Security, WMS Administrator, Director)
[ ] Last Privilege Escalation Request Review Date
[ ] Justification Required for Privilege Escalation
[ ] Duration of Temporary Elevated Access (in days)
[ ] Method for granting temporary privileges (Direct Assignment, Group Membership, Automated Workflow)

--- MULTI-FACTOR AUTHENTICATION (MFA) ---
[ ] MFA Enrollment Status (Fully Enrolled, Partially Enrolled, Not Enrolled)
[ ] Primary MFA Method (SMS, Authenticator App, Email, Hardware Token)
[ ] Backup MFA Method Available? (Yes, No, N/A)
[ ] Percentage of Users with MFA Enabled
[ ] Last MFA Enrollment Review Date
[ ] Notes/Comments on MFA Implementation

--- USER ACTIVITY LOGGING & MONITORING ---
[ ] Number of Logged-In Users per Hour (Avg)
[ ] Description of Key Logged Activities Monitored
[ ] Log Retention Period (30 Days, 60 Days, 90 Days, Custom (Specify in Long Text))
[ ] Types of User Actions Logged (Login/Logout, Data Modification, Report Generation, Configuration Changes, System Access)
[ ] Last Log Review Date
[ ] Summary of Recent Suspicious Activity Detected (if any)

--- ACCESS REVIEW & CERTIFICATION ---
[ ] Last Access Review Date
[ ] Review Method (Automated Report, Manual Review, Combined Approach)
[ ] Number of Users Reviewed
[ ] Summary of Review Findings
[ ] Review Outcome (No Changes Required, Access Modifications Made, Account Deactivation Recommended)
[ ] Reviewer Name
[ ] Next Review Date

--- INTEGRATION ACCESS CONTROL ---
[ ] Integration Type (ERP System, Shipping Carrier, E-commerce Platform, Other)
[ ] Integration System Name
[ ] Number of Active Integration Users
[ ] Authentication Method (API Key, OAuth 2.0, Username/Password, Other)
[ ] Description of Data Exchange
[ ] Last Review Date of Integration Access
[ ] Data Sensitivity Levels Accessed (Public, Confidential, Restricted)

--- END OF TEMPLATE ---
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